Administrative Assistant to SLT
Company: Servpro Industries, LLC
Location: Cross Plains
Posted on: April 28, 2024
Job Description:
What we offer
- Excellent health benefits plan, which includes medical, vision
and dental options
- 401(k) with company match
- Company profit sharing plan
- Generous paid time-off and paid holidays
- Paid parental leave
- Company-paid mental health benefit through Headspace
- 2 free on-site fitness rooms
- Employee Assistance Program
- Employee Resource Groups
- Personal and professional development program
Job Summary
The Administrative Assistant will provide a variety of
administrative tasks supporting members of the Senior Leadership
Team and the Administration department. The Administrative
Assistant's responsibilities include coordinating special events,
preparing expense reports, and assisting with calendar management.
The candidate should be well-organized and have excellent time
management skills. Outstanding communication skills and keen
attention to detail are also vital qualifications to the role.
Additionally, due to sensitivity of information received, the
ability to keep and handle confidential information is
required.
You will
- Expense and account reconciliation
- Prepare and submit expense reports
- Prepare and route check requests
- Review/reconcile monthly expenses
- Schedule management assistance
- Assist the Executive Assistant to the CEO with calendar
prioritization and scheduling (virtual and in-person)
- Assist in arranging Senior Leadership Team events such as
dinners, golf outings and team events
- Communicate with the Senior Leadership Team to keep them well
informed and on schedule
- Coordinates and manages special events
- Scheduling dates and sending invitations
- Providing logistical support, ordering supplies and
materials
- Catering
- Consistently plans ahead, manages time effectively, coordinates
project information and materials for easy accessibility and
delegates responsibilities when appropriate
- Partner as needed to jointly manage initiatives, projects and
meetings involving the Senior Leadership Team and
Committee/Board-level activities
- Works with or provides confidential and sensitive information
and exercises discretion concerning its dissemination
- General administrative and clerical tasks
- Assist with the preparation and dissemination of executive
communications, reviewing and editing correspondence, presentations
and videos
- Answer, screen, and route calls appropriately
- Maintain and update company-wide organizational charts for
Senior Leadership Team
- Prepare reports, memos, letters, and transcribe notes
- Maintain an organized filing system of paper and electronic
documents
- Monitor inventory and order office and meeting
supplies
- Receive deliveries; sort and distribute incoming mail
- Prepare and coordinate documents for signatures as needed
Additional Responsibilities
- Travel coordination/manage travel Itineraries
- Arrange travel (airfare/lodging/transportation) including
preparation of detailed itineraries
- Coordinate travel and accommodations for visitor/guests
- Special projects and duties as assigned
- Convention assistance
- Personal/professional development
You have
- Five years of administrative experience is required
- Strong interpersonal skills; ability to work collaboratively
and build cross-functional relationships with key members across
the organization
- Commitment to excellence - perform duties at the highest level
possible on a consistent basis
- Develop and sustain a level of professionalism among staff and
clientele
- Friendly and professional demeanor
- Sound judgement and decision-making abilities
- Must demonstrate solution-oriented approach
- Advanced organization skills and attention to detail
- Highest level of integrity to manage confidential
information
- Proven ability to thrive in a fast-paced environment, with high
tolerance for ambiguity and complexity
- Advanced proficiency in Microsoft Office products and other
relevant software.
- Excellent verbal and written communication skills
- Willingness to learn and acquire new skills; Committed to
continuous improvement.
- Ability to work independently
- Associates Degree Preferred
Working Conditions
- This position functions in a fast-paced, high pressure
corporate office environment with adherence to SERVPRO - operating
guidelines and standards.
- This position requires most of the workday being spent sitting
(or standing) at a desk. During certain times of year, there may be
a need to lift boxes weighing up to 25 pounds.
- Standard working hours based on a minimum 40-hour Monday -
Friday work week however some work on weekends may be required to
complete assigned tasks and projects on schedule.
About SERVPRO
For more than 50 years, SERVPRO - has been a trusted leader in fire
and water cleanup and restoration services, mold mitigation,
construction, biohazard and pathogen remediation throughout the
United States and Canada. Our 2,200+ individually owned and
operated franchises are supported by our dedicated headquarters
team. We strive to cultivate a professional community that respects
and celebrates the things that make us unique, the things we share,
and the collaborative spirit we bring to the work we pursue
together.
SERVPRO is an equal opportunity employer. All applicants will be
considered for employment without attention to age, race, color,
religion, gender, sexual orientation, national origin, veteran or
disability status.
Keywords: Servpro Industries, LLC, Hendersonville , Administrative Assistant to SLT, Administration, Clerical , Cross Plains, Tennessee
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